Skills & Competencies for Contracts Administration Clerk

Contracts Administration Clerk job profile

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JOB SUMMARY for Contracts Administration Clerk

Prepares, maintains, and administers contract documents according to policies and regulations.

JOB RESPONSIBILITIES for Contracts Administration Clerk

Verifies that all required and associated materials in contract packages are in place. Follows contract monitoring procedures to ensure documents are up to date and that contractual obligations are in compliance. Ensures that contract renewal dates are tracked and that applicable renewal documents are generated and processed. Maintains contract records used to ensure compliance with reporting and regulatory requirements.

Contracts Administration Clerk SALARY RANGE

BASE 50%
$59,807
TOTAL 50%
$60,488
Job Level
A02
Job Code
LE11000053
Education/Degree
High School Diploma or Technical Certificate
Reports To
Supervisor

Contracts Administration Clerk Skills and Competencies List

Proficiency Levels and Behavioural Indicators
Salary.com identifies five increasing levels of proficiency for each skill/competency. Some jobs require only a relatively low level of proficiency in each skill/competency, while other jobs will require a more advanced level of proficiency in the same skill/competency. These levels rate the degree of proficiency (skill level, expertise) we expect the incumbent to perform in the given skill/competency for the given job. Note that we intentionally do not associate timeframes or years of experience in performing the skill/competency because that can be misleading. Proficiency levels identify what the incumbent knows and can do rather than how long they have been doing it. Also, note that the proficiency levels are cumulative, e.g., a level 4 proficiency implies the ability to perform all the behaviors at the lower levels.
Check each Contracts Administration Clerk skill and competencie below to view definitions.
JOB FAMILY COMPETENCIES CORE COMPETENCIES
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7 general skills or competencies (Job family competencies) for Contracts Administration Clerk

1 Job Family Competencies – Document Management
Proficiency Level -1
Skill definition-Capturing, tracking, storing, and retrieving digital information to organize files, improve accuracy, and provide easy access to documents.
Level 1 Behaviors
(General Familiarity)
Lists commonly used software in document management for accurate record tracking and storage.
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Level 2 Behaviors
(Light Experience)
Supports the configuration of document management systems for a centralized repository.
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Level 3 Behaviors
(Moderate Experience)
Executes record retention policies in managing and organizing documents on the file management system.
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Level 4 Behaviors
(Extensive Experience)
Directs document management processes by guiding document storage for easy access to information.
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Level 5 Behaviors
(Mastery)
Articulates technology into document management initiatives to ensure information is well organized and shared.
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2 Job Family Competencies – Document Processing
Proficiency Level -2
Skill definition-Converting, capturing, and processing data into digital formats to allow document integration into business processes.
Level 1 Behaviors
(General Familiarity)
Cites various document classification categories and systems for the processing of data.
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Level 2 Behaviors
(Light Experience)
Assists in processing document requests of various electronic formats to classify documents.
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Level 3 Behaviors
(Moderate Experience)
Extracts layout and structure from documents for processing and routing to intended recipients.
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Level 4 Behaviors
(Extensive Experience)
Coordinates daily workflow of document processing to ensure on-time and accurate completion of forms.
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Level 5 Behaviors
(Mastery)
Designs methodologies for efficient document processing to meet business and operational goals.
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3 Contracts Administration Clerk - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Contracts Administration Clerk
Proficiency Level - 4
5 Competency for - Contracts Administration Clerk
Proficiency Level - 5

6 soft skills or competencies (core competencies) for Contracts Administration Clerk

1 Core Competencies – Standard Operating Procedures (SOP)
Proficiency Level -2
Skill definition-A set of written instructions that describes the step-by-step activities to complete tasks in compliance with business standards and industry regulations.
Level 1 Behaviors
(General Familiarity)
Cites examples of SOP practices in our business operations.
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Level 2 Behaviors
(Light Experience)
Compiles and maintains SOPs under our current policies and directions.
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Level 3 Behaviors
(Moderate Experience)
Ensures internal SOPs are in compliance with industry standards and regulations.
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Level 4 Behaviors
(Extensive Experience)
Develops and delivers training programs to ensure our SOPs are fully communicated and adhered to.
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Level 5 Behaviors
(Mastery)
Champions the adoption of SOP to foster efficiency and consistency.
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2 Core Competencies – Attention to Detail
Proficiency Level -2
Skill definition-Executing and completing a task with a high level of accuracy.
Level 1 Behaviors
(General Familiarity)
Cites steps and tips to improve attention to detail in the workplace.
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Level 2 Behaviors
(Light Experience)
Performs assigned responsibilities according to standard procedures and standards.
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Level 3 Behaviors
(Moderate Experience)
Implements a variety of cross-checking approaches and mechanisms.
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Level 4 Behaviors
(Extensive Experience)
Creates and implements quality management processes for our business.
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Level 5 Behaviors
(Mastery)
Defines possible hurdles to projects and creates strategies to deal with them.
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3 Contracts Administration Clerk - Skill and Competency
Proficiency Level - 3
4 Skill and Competency - Contracts Administration Clerk
Proficiency Level - 4
5 Competency for - Contracts Administration Clerk
Proficiency Level - 5

Summary of Contracts Administration Clerk skills and competencies

There are 0 hard skills for Contracts Administration Clerk.
7 general skills for Contracts Administration Clerk, Document Management, Document Processing, Word Processing Software, etc.
6 soft skills for Contracts Administration Clerk, Standard Operating Procedures (SOP), Attention to Detail, Confidentiality, etc.
While the list totals 13 distinct skills, it's important to note that not all are required to be mastered to the same degree. Some skills may only need a basic understanding, whereas others demand a higher level of expertise.
For instance, as a Contracts Administration Clerk, he or she needs to be proficient in Standard Operating Procedures (SOP), be proficient in Attention to Detail, and be proficient in Confidentiality.

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